We are committed to protecting your personal information and being transparent about what we do with it.
We are committed to using your personal information in accordance with our responsibilities and in accordance to the applicable law, in particular, with the European Union General Data Protection Regulation (Regulation (EU) 2016/679) ("GDPR") and the Czech Data Protection Act (Zákon č. 110/2019 Sb.) ("DPA"), together the "Data Protection Legislation" and with the Czech Electronic Communications Act (Zákon č. 127/2005 Sb.).
Who is the Data Controller
The processing of your personal information is carried out by or on behalf of Hemp the Climate z.s., incorporated under the laws of the Czech Republic, with company registration number (IČO): 08881901 and registered in the public register of associations kept by the Municipal Court in Hradec Králové, Czech Republic under the file number L 13335.
If you have any queries about our Privacy Notice or about how we process your personal data, you can get in touch with us at:
How and when we collect information about you
When you directly give us information through the registration form available on this website to become our Member.
We may also obtain information about your visit to our site, for example the pages you visit and how you navigate the site, by using Cookies. Please visit our Ccookies policy (add hyperlink) for information on this.
What information we might collect
The personal information that we may collect about you may include, your name and surname, name of the organization which you represent or for which you work, job title, address, email address, telephone number, date of birth, your payment details, including your account number, and your interests.
We do not process any sensitive personal information.
If you're under age
We accept as Members only adults major over 18
How and why we use your information
We may use your personal information for the following purposes:
Who do we share your information with
We will only use your information for the purposes for which it was obtained. We will not, under any circumstances, sell or share your personal information with any third party for their own purposes, and you will not receive marketing from any other companies, charities or other organisations as a result of giving your details to us.
We will only share your data with our third party suppliers, such as data hosting providers or other service providers who help us to deliver our services and projects, and when we are legally required to do so, for example, to provide personal information to any governmental bodies for taxation purposes or to the law enforcement agencies for the prevention of crime.
We will keep your personal information as long as you are our Member. If you decide to remove yourself as a Member. We will stop processing your personal information immediately. However, we may keep it duly blocked for the resolution of any potential disputes or when we are legally required as long as our obligation to store the data persists.
We will keep your personal information in respect of financial transactions for as long as the law requires us to for tax or accounting purposes.
If you request that we stop processing your personal information for the purpose of marketing, we will do so immediately. However, we may in some instances need to add your details to a suppression file to enable us to comply with your request not to be contacted.
In respect of any other personal information, we will retain it for only as long as necessary for the purposes for which it was collected.
International transfers of personal information
On occasions we use the services of suppliers outside the European Economic Area (EEA), which means that your personal information will be transferred, processed and stored outside the EEA. When this occurs, we take all the necessary steps to put in place suitable safeguards to protect your personal information when processed by the supplier such as entering into the European Commission approved standard contractual clauses. When we transfer your personal information and process it in the United States, we may do so in accordance with the EU-U.S. Privacy Shield Framework and the European Commission approved standard contractual clauses.
To obtain more information about the international data transfers or to obtain a copy of the standard contractual clauses, you may contact us by sending us an email to firstname.lastname@example.org or via post to the address provided at the beginning of this Notice.
Your rights to your personal information
Under the Data Protection Legislation, you have the rights outlined below:
You may exercise these rights by sending us an email to email@example.com or via post to the address provided at the beginning of this Notice.
We ask you to attach to your request a copy of an identification document so can verify your identity and process your request without delays.
Changes to the Privacy Notice
Our Privacy Notice may change from time to time, so please check this page occasionally to see if we have included any updates or changes, and that you are happy with them.
(Last updated: 10th February 2020)