Terms of Use & Privacy Policy

Terms and conditions

1. Acceptance of our Terms.

This website is provided and operated by Hemp the Climate z.s. (“Hemp the Climate”, “we”, “us”, “our” and “ours”), incorporated under the laws of the Czech Republic, with company number (IČO): 08881901 and registered in the public register of associations kept by the Municipal Court in Hradec Králové, Czech Republic under the file number L 13335.

These terms and conditions (the “Terms”) explain how you may use this website www.hemptheclimate.com (the “Website”) which is provided to you free of charge and what are your rights as a member of Hemp the Climate if you wish to become one.

You should read these Terms carefully before using the Website and/or before becoming a member of Hemp the Climate.

All contents of this Website are subject to these Terms. By accessing or using the Website or otherwise indicating your consent, you agree to be bound by these Terms and the documents referred to in them. Additionally, by filling up the membership form, you accept and agree to be bound by the Membership section of these Terms.

If you do not agree to these Terms, please refrain from using our Website and/or becoming our Member.

If you have any questions about the Website or the membership in Hemp the Climate, please contact us at info@hemptheclimate.com or +420 731 704 083.

We reserve the right to change these Terms at any time.

2. Other terms that may apply to you.

These Terms refer to the following additional policies, which also apply to your use of our Website and/or becoming our Member:

  • Our Privacy Policy, which sets out the terms on which we process your personal data that you provide to us.
  • Our Cookies Policy, which sets out information about the cookies on our Website.

Members should refer to our Membership section of these Terms for rules on your membership.

3. Changes of the Terms.

We may revise these terms of use at any time by amending this page. Our updated Terms will be displayed on the Website and by continuing to use and access the Website following such changes, you agree to be bound by any variation made by us. It is your responsibility to check these Terms from time to time to verify such variations.

Any modifications to the Membership section to these Terms shall be made in accordance to the Statutes of Hemp the Climate.

4. Using the Website.

You agree that you are solely responsible for all costs and expenses you may incur in relation to your use of the Website.

You are solely responsible for compliance with any local laws that may be applicable to you in relation to the use of the Website.

We may prevent or suspend your access to the Site if you do not comply with any part of these Terms, the documents referred to in them or any applicable law.

5. Intellectual property rights.

All intellectual property rights in to and in respect of the content, information and materials appearing on the Website, including but not limited to any text, images, video, audio or other multimedia content, or other information or material on the Website (“Content”), are owned by us or our licensors.

“Intellectual Property Rights” means, without limitation, worldwide patents, trademarks, design rights, copyrights, domain names, trade secrets and confidential information, any other analogous and other proprietary rights of any kind whether or not they are registered or unregistered (anywhere in the world).

We reserve all of our Intellectual Property Rights in connection with the Website and these Terms. You may not use any part of the Content on our Website site for commercial purposes without obtaining a licence to do so from us. All other use and copying of any of the Content is prohibited without our prior written consent.

You may obtain a copy of any page, you may download extracts of our Website exclusively for your personal private use, and you may draw the attention of others within your organisation to the Content. However, you must not modify any Content you have printed or downloaded in any way. The use of any graphic material, including photographs and images, separately from the accompanying Content is strictly prohibited including for personal private use.

6. Linking to the Website.

You may link to the Website if you do so in a way that is fair and legal and does not damage our reputation or take advantage of it.

The Website must not be framed on any other site.

You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.

We reserve the right to withdraw linking permission without notice.

7. Information available of the Website.

The Site is provided “as is” and we do not assure that the Website will be suitable for any purpose. The Website and the Content are provided for general information purposes only related to our activities, news, services and other websites that may be of interest. The Content should not be relied upon for any purposes.

The Website may contain links or references to external, third party content, which is not controlled by us, and we take no responsibility for such contents. Our inclusion of such links or references does not imply any endorsement of any kind or any kind of association with such third parties.

We do not warrant that provision of the Website will be uninterrupted or error free or that it will be free of viruses or bugs.

We may suspend or terminate operation of the Site at any time.

8. Limitation of liability.

Except for any legal responsibility that we cannot exclude at law, you agree that your use of the Website is entirely at your own risk and we accept no responsibility, and hereby exclude to the fullest extent permissible by law, liability for any loss or damages (direct damage such as emerging damage and loss of profits, for instance, lost profits, loss of programs or other data or otherwise), whether brought in contract or tort, which may be caused to you, your computer equipment or to any third party arising out of or in connection with your use of this Website.

We do not exclude or limit in any way our liability to you where it would be unlawful to do so. This includes liability for death or personal injury caused by our negligence or the negligence of our employees, agents or subcontractors and for fraud or fraudulent misrepresentation.

9. Membership Section – Statutes of Hemp the Climate.

This section includes the membership related section of the statutes of the association Hemp the Climate, z.s. (the “Statutes”). If you wish to obtain the full version of the Statutes (in English or in Czech language), please contact us at the email address info@hemptheclimate.com.

Any matter not provided for by the present Statutes will be regulated in accordance with the provisions of the law of the Czech Republic. The Statutes are based on the Czech language version of the Statutes registered at the competent court. The following text in the English language is made for reference purposes only and if there are any discrepancies between the Czech and English versions, the Czech version shall prevail.

Purpose of Hemp the Climate

Our main activities are:

  1. to promote and promote regenerative and organic hemp farming practices;
  2. to support and educate farmers and land owners;
  3. to seek mutually beneficial cooperation, in particular with agricultural and industrial actors, universities and organizations dealing with climate change;
  4. to cooperate with other similar organizations; and
  5. to organize social events for our Members or other interested parties.

Admission of Members

A member of the Hemp the Climate may be a legal entity or an individual over 18 years of age after filing an application. The condition of a Member will be acquired upon a decision of the President of Hemp the Climate and shall become effective on the date of his decision.

The decision to accept or not to be a member falls within the exclusive competence of the President. The President shall notify the applicant of his decision without undue delay by e-mail to the contact address given by the applicant in the application form or, at a later date, to the contact address specified by the applicant. Reasons need not be given for the decision.

Rights and Duties of Members

    1. A Member is entitled to:
      1. take part on the General Assembly and participate in its decision-making by voting;
      2. submit proposals, suggestions and comments to the Bodies of Hemp the Climate.2. A Member is obliged to:
    1. comply with respective law, the Statutes and the decisions of the Bodies of Hemp the Climate;
    2. defend the interests of Hemp the Climate, respect internal agreements, act in the manner that may not jeopardize the activities of the association;
    3. spread a good name of the association;
    4. pay the membership contribution in the amount undertaken by the Member.

Termination of Membership

    1. The membership terminates by:
      1. the delivery of the written notice of withdrawal from Hemp the Climate addressed to the President of the association by mail or by electronic means;
      2. the death of the Member;
      3. the winding up of the association;
      4. the President’s decision to expel a Member in the event that the Member does not pay membership contributions, does not fulfil the duties of the Member, violates the Statutes, or for other serious reasons.2. The President’s decision to expel a Member is sent by e-mail to the contact address given by the Member in the application form or, at a later date, to the contact address specified by the Member; the Member is entitled to ask the Presidium of the association to review the President’s decision to expel.

Organization of the association

Hemp the Climate has the following bodies:

  1. the General Assembly;
  2. the President; and
  3. the Presidium.

General Assembly

  1. The General Meeting shall have the following powers:
    1. election of the bodies of the General Assembly,
    2. submitting proposals, suggestions and comments to the other Bodies of the Association.
  2. The President shall convene the General Assembly in case of need. The invitation is sent to the Members by e-mail to the contact address given by the Member in the application form or, at a later date, to the contact address specified by the Member; at least 10 days before the meeting. The draft agenda of the General Assembly is the part of the invitation.
  3. The General Assembly has a quorum if a majority of all Members of the Association attends its meetings, even per rollam by means of a conference call or video call.
  4. The General Assembly decides by a majority of the Members present. Each member has one vote in the decision; Members’ votes are equal.
  5. The General Assembly elects the bodies of the General Assembly from among its members, i.e. the Chairman of the General Assembly, the minutes clerk and two verifiers of the minutes. Any matter not included on the agenda can be decided only with the consent of two thirds of the Members.
  6. The minutes are taken by the minutes clerk on the decisions taken at the General Assembly, which are verified by two verifiers.
  7. The provisions of §248 to §257 of the Act no. 89/2012 Coll. (Czech Civil Code) shall not apply.

President

  1. The president is the statutory body of Hemp the Climate. It acts independently on behalf of Hemp the Climate.
  2. The President shall have further the following powers:
    1. to represent the association;
    2. to manage the activities of the association;
    3. to convene the General Assembly;
    4. to convene the Presidium meeting;
    5. to approve the financial statement;
    6. to decide on amendments to the Statements;
    7. to decide on basic issues of the association’s development concept;
    8. to decide on all property issues of the association;
    9. to decide on the Member admission and expelling;
    10. to decide on the Member contributions;
    11. to authorize the Vice-President, on the basis of a power of attorney, to exercise some of his powers while consequently informing the rest of the Presidium.
  3. The President’s term of office is five years. Before the expiry of his term of office, the President shall appoint a new President.

Presidium

  1. The Presidium is the supreme body of the association.
  2. The Presidium members are President and two Vice-Presidents.
  3. The Presidium shall have the following powers:
    1. to decide unanimously on the rights and duties of Members of the association;
    2. to decide unanimously on the merger and division of the association;
    3. to decide on the property settlement in the case of winding up of the association;
    4. to appoint and dismiss unanimously the Presidium members;
    5. to review the President’s decision to expel;
    6. any further powers entrusted by the Articles of Association or any other powers reserved unanimously.
  4. The Presidium’s term of office is five years. The Presidium members can perform the function repeatedly.
  5. Before the expiry of its term of office, the Presidium shall appoint a new Presidium out of the Members of the Association.
  6. In the case that one of the Presidium members terminates the activity, dies or is dismissed during the term of office, the remaining two members are required to appoint a new member without undue delay.
  7. The President shall convene the Presidium meeting at least once a year. The President chairs the Presidium meeting. Every Presidium member has one vote. Presidium has a quorum if a majority of Presidium members attends its meetings, even per rollam by means of a conference call or video call.
  8. Presidium is responsible for the financial management and accountancy of the association.

10. Jurisdiction and Disputes.

These Terms are governed by the laws of the Czech Republic, without regard to the conflict of laws provisions thereof. The exclusive jurisdiction and venue of any action with respect to these Terms shall be the competent courts of Prague.

11. Date of last modification

These Terms were last updated on the 7th of February 2020

Cookies Policy

What are cookies

Cookies are small text files, which are downloaded to and stored on your device when you visit a website. Cookies are widely used to provide you with a good experience while you navigate websites and to provide website owners with additional information such as usage statistics to help them to improve their services.

Cookies may be owned by the website owner or there may be third party cookies, which are not controlled by the website owner.

What cookies we use and for what purposes

Cookies are normally split into the following categories:

  1. Strictly necessary cookies: These cookies are essential for the site to work correctly. At this point, we do not use any strictly necessary cookies. However, our third party providers of the registration process and of the processing of your donation may use some of these cookies to allow you to make the donation.
  2. Functional cookies: These cookies enhance your experience while using the website by recognising you when you return to a website. At this point, we do not use any functional cookies.
  3. Performance cookies: These cookies are used to provide websites owners with statistical information about their website, which is generally used for performance measurement and improvement. We use Google Analytics, which are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve the website. The cookies collect information in a way that does not directly identify anyone, including the number of visitors to the website and blog, where visitors have come to the website from and the pages they visited. Read Google’s overview of privacy and safeguarding data. ADD BUTTON ON/OFF OR SIMILAR

How do I change my cookie settings

You can change your cookie preferences at any time by adjusting the available sliders to ‘On’ or ‘Off’ in this Cookies Policy. You may need to refresh your page for your settings to take effect.

Alternatively, most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set, visit www.aboutcookies.org or www.allaboutcookies.org.

Find out how to manage cookies on popular browsers:

To find information relating to other browsers, visit the browser developer’s website.

To opt out of being tracked by Google Analytics across all websites, visit http://tools.google.com/dlpage/gaoptout.

Privacy Notice

We are committed to protecting your personal information and being transparent about what we do with it.

We are committed to using your personal information in accordance with our responsibilities and in accordance to the applicable law, in particular, with the European Union General Data Protection Regulation (Regulation (EU) 2016/679) (“GDPR”) and the Czech Data Protection Act (Zákon č. 110/2019 Sb.) (“DPA”), together the “Data Protection Legislation” and with the Czech Electronic Communications Act (Zákon č. 127/2005 Sb.).

Who is the Data Controller

The processing of your personal information is carried out by or on behalf of Hemp the Climate z.s., incorporated under the laws of the Czech Republic, with company registration number (IČO): 08881901 and registered in the public register of associations kept by the Municipal Court in Hradec Králové, Czech Republic under the file number L 13335.

If you have any queries about our Privacy Notice or about how we process your personal data, you can get in touch with us at:

Registered Address
Fáblovka 540 – 533 50 – Pardubice, Czech Republic
E-mail
info@hemptheclimate.com
Phone
+420 731 704 083

How and when we collect information about you

When you directly give us information through the registration form available on this website to become our Member.

We may also obtain information about your visit to our site, for example the pages you visit and how you navigate the site, by using Cookies. Please visit our Ccookies policy (add hyperlink) for information on this.

What information we might collect

The personal information that we may collect about you may include, your name and surname, name of the organization which you represent or for which you work, job title, address, email address, telephone number, date of birth, your payment details, including your account number, and your interests.

We do not process any sensitive personal information.

If you’re under age

We accept as Members only adults major over 18

How and why we use your information

We may use your personal information for the following purposes:

  • Processing of contributions: If by becoming a either a Basic Member or a Supporting Member, you decide to contribute to us (through a one-time contribution or an on-going monthly contributions), we will process your personal information in order to administer and process these contributions. The legal basis for this processing is the management of the contractual relationship created between us.
  • Responding to a request: If you contact us with a query, we may use your personal information to provide you with a response. It is our legitimate interest to process your personal data for this purpose.
  • Provision of information or marketing: We will only send you newsletters, invitations to events and seminars or other marketing information by email or phone if you have given us specific consent.
  • You may withdraw your consent at any time through the unsubscribe button in any of our communications or by sending us an email or mail at any time to our contact details provided above.
  • Working with us: We may invite you to participate in our projects or initiatives that we may develop to further our policy and advocacy activity. It is our legitimate interest to process your personal data for this purpose.
  • Publicizing your membership: We may publish information about you being member on our website only if you have given us specific consent to do so. You may withdraw your consent at any time by sending us an email or mail at any time to our contact details provided above.
  • We may also provide your contact details in the future create an internal database of our members and making it available to all our members. We may do so under our legitimate interest to further help to develop our policy and advocacy activity.
  • Providing and developing our website: We may use your personal information in the future to help provide you with access to our website, personalise your experience, and improve and develop it further. It is our legitimate interest to process your personal data for this purpose.
  • Market research and surveys: We may invite you to participate in surveys or market research to help us improve our website, fundraising, services and strategic development. Participation is always voluntary and no individuals will be identified as a result of this research, unless you consent to us publishing your feedback.
  • Legal, regulatory and tax compliance: Where required we are subject to a legal obligation, we may process your personal information to fulfil that obligation. This may include providing personal information to governmental bodies, including the Tax Agency.

Who do we share your information with

We will only use your information for the purposes for which it was obtained. We will not, under any circumstances, sell or share your personal information with any third party for their own purposes, and you will not receive marketing from any other companies, charities or other organisations as a result of giving your details to us.

We will only share your data with our third party suppliers, such as data hosting providers or other service providers who help us to deliver our services and projects, and when we are legally required to do so, for example, to provide personal information to any governmental bodies for taxation purposes or to the law enforcement agencies for the prevention of crime.

Data retention

We will keep your personal information as long as you are our Member. If you decide to remove yourself as a Member. We will stop processing your personal information immediately. However, we may keep it duly blocked for the resolution of any potential disputes or when we are legally required as long as our obligation to store the data persists.

We will keep your personal information in respect of financial transactions for as long as the law requires us to for tax or accounting purposes.

If you request that we stop processing your personal information for the purpose of marketing, we will do so immediately. However, we may in some instances need to add your details to a suppression file to enable us to comply with your request not to be contacted.

In respect of any other personal information, we will retain it for only as long as necessary for the purposes for which it was collected.

International transfers of personal information

On occasions we use the services of suppliers outside the European Economic Area (EEA), which means that your personal information will be transferred, processed and stored outside the EEA. When this occurs, we take all the necessary steps to put in place suitable safeguards to protect your personal information when processed by the supplier such as entering into the European Commission approved standard contractual clauses. When we transfer your personal information and process it in the United States, we may do so in accordance with the EU-U.S. Privacy Shield Framework and the European Commission approved standard contractual clauses.

To obtain more information about the international data transfers or to obtain a copy of the standard contractual clauses, you may contact us by sending us an email to info@hemptheclimate.com or via post to the address provided at the beginning of this Notice.

Your rights to your personal information

Under the Data Protection Legislation, you have the rights outlined below:

  • request access to your personal information that we process and to request the rectification of any inaccurate personal information;
  • withdraw your consent where the processing is based on such consent (for example, marketing);
  • request the erasure of your personal information or the restriction of our processing of your personal information or to object to our processing of your personal information.
  • request the portability of your data; and
  • file a complaint with the competent data protection authority (the Czech Office for personal data protection).

You may exercise these rights by sending us an email to info@hemptheclimate.com or via post to the address provided at the beginning of this Notice.

We ask you to attach to your request a copy of an identification document so can verify your identity and process your request without delays.

Changes to the Privacy Notice

Our Privacy Notice may change from time to time, so please check this page occasionally to see if we have included any updates or changes, and that you are happy with them.

(Last updated: 10th February 2020)